Join your Falcon Hub
Falcon invites you by e-mail. As with other online services, you can easily register directly from the email. To do this, follow the steps below:
- Accept an e-mail confirmation.
- Log in to Falcon with your confirmed email address and your assigned password.
- Then change your password in your user profile.
Create your user profile
Of course, you can also customize your personal user profile. Via the settings symbol in the upper right corner of the window you can access your user account, where you can enter your personal details, change your password and choose between English and German languages. You can also use the "Email reports" button to determine whether you want to receive a weekly update of your project by email from Falcon.
Create your first project in Falcon
Hub administrators can add new projects to Falcon (and delete them, of course). Falcon has a folder icon above the project tree for this purpose. A click opens the project wizard. Here you can choose between exemplary test projects or create a user-defined project.
Tip: You can freeze the current project status in your project tree at any time. This means that individual tree elements can be permanently or temporarily locked. All existing user rights are automatically reduced to read rights. All locked tree elements can still be viewed, while you can, for example, prepare analyses and reports without having to change content.
After you have selected a project, you can set important parameters such as the project name and the runtime in Falcon. You can also set the periodicity here. You can choose anything from a weekly to an annual presentation. Most of our customers choose a monthly presentation. With a click on "Save" your new project appears directly in the tree. All settings can also be adjusted later in the "Profile" area at project level.
Attention: Please note that if you change effect related settings (e.g. project duration or scaling), all existing effects will be overwritten.
Expand your project tree with measure packages and measures
After you have created and defined a project, you can adjust the project tree as required. For example, if you want to create a measure package, select the desired project in the tree and click the plus symbol. A new measure package appears. If you want to create a measure, first select the desired measure package in which the new measure is to find its place and press the plus symbol as usual. Of course, you can also rename new measures, packages and projects. Either directly in the tree - by double-clicking on the desired element in the tree - or in the respective profile.
By the way, if you want to move a measure, you can do this simply by dragging and dropping it. Simply click on the desired measure and keep it pressed. You can then move the measure to the desired package.
Note: You can add any number of tree elements and restructure them at any time using drag and drop.
Invite your project team
As a hub administrator, you have the option of adding additional users to the project and managing their rights and responsibilities. To do this, click on the "Settings" icon at the bottom left of the screen and select "User Administration".
You can add new users via the plus symbol in the upper left corner of the "User administration" area. An input window opens in which you can invite any number of people by e-mail. After each user press the Enter key or write a comma. Falcon will then automatically recognize the email address you have entered.
Note: Before "adding" the new users, you can still choose whether the invitation mails should be sent directly or whether you want to do this manually later. If you send the invitations directly, the new users will have immediate access to Falcon. However, you can also first set up Falcon as you wish and then invite the users. To do this, select the User administration area again and click on the email symbol behind the respective user.
Assign different editing rights to your team members
You can manage the user rights at project level in the "Rights" area. This is important to understand. New users invite you to your Falcon hub. The assignment of rights - i.e. who can see and edit what in Falcon - is done individually for each project.
Attention! Those to whom no rights have been assigned will not see any project elements in Falcon at first.
To assign new rights, drag a user from the user list to the desired level in the project tree. In the "Rights" column, you can then use the dropdowns to decide which rights are granted to the user.
Falcon distinguishes between the:
- Read permission ("Read")
- the right to write ("write")
- and the access prohibition ("Invisible"): a "negative right" with which you can, for example, revoke a reading right granted at measure package level for an individual measure.
Create user groups and grant group rights
Of course you can also assign groups and group rights in Falcon. In the user administration you will find a group symbol on the right. There you see the user table and on the right your existing groups. You can create a new group using the plus symbol and name it directly in the tree.
To assign a user to a group, simply drag the affected user from the user list on the left to the desired group on the right, just as you did with the rights assignment. Analogous to the assignment of rights for single users, you can also do this for your projects in the "Rights" area.
Setting and understanding the traffic light system
Falcon's traffic light system provides you with a continuous overview of the progress of your activities in terms of time and cost. Both in the project tree and in the schedule of individual measures you will see round traffic light colours.
- "Red" means strongly delayed,
- "Yellow means slightly delayed.
- and "green" elements are in the plan.
As the administrator, you can adjust the traffic light evaluation at any time in the schedule at project level using the configuration symbol or in the effect plan at project level in the budgeting table in the columns to the right. The traffic light evaluation is based on this regulation, and time and effect traffic lights change accordingly. The traffic light system itself deserves its own area. Here you can determine exactly when something in your projects has earned a green, yellow or red traffic light. Find out more in the traffic light system category.
Tip: Browsing with the mouse over a traffic light position of any project element displays the percentage progress of the element.
Oversee your own responsibilities in your dashboard
The dashboard shows you your personal project. By clicking on the Falcon symbol in the top middle (or on the dashboard symbol in the top left) you can access the dashboard area at any time and return to the project tree. Find out more in the "Your Dashboard" category!
Note: The Dashboard also contains the "Your Schedule" tab. There you will see a table with all the activities for which you are responsible. This allows you to edit everything quickly and efficiently in one place.