Project tree: The whole project at a glance
Falcon displays the project in an intuitive tree structure. The project tree has three levels:
Level 1: Project.
Level 2: Measure package.
Level 3: Measure.
In Falcon, you primarily "work" on the level of measures. Projects and measure packages serve to aggregate the levels below.
Set user permissions individually
With Falcon, you can specify exactly which users have access to which project level. The default setting of a project is public, with all project members having write access to all levels.
Attention! The project administrators can decide! Administrators or hub owners can change the setting of the complete or severaly individual elements of the project to guarded. If your project is guarded, it means that only users can see and work in the element, in which they have a responsibility (at least for one activity). Furthermore, settings for individual users or even groups of users can be edited separtely on each tree level.
In Falcon, the project progress is visualized with a traffic light system. The traffic lights are displayed on each level in the project tree. The left traffic light shows the effects and the right traffic light shows the activity progress.
"Red" means strong deviation,
"Yellow" means slight deviation.
"Green" means that the progress is according to plan.
The deviation display the difference the planned values and the actually entered values. The percentages, in which traffic lights change colors for your project depends on the selected sensitivity settings and can be changed in the admin center.
Attention! Only hub owners and project administrators have access to the traffic light settings.
Note: Maybe you've already seen different symbols in your tree. Measures or elements marked with an asterisk symbol mean that you bear full responsibility for that element. Folder symbols show that you're responsible for at least one individual activity within that tree element.
Project Work: Editing Activities and Effects
In Falcon, each measure has its own schedule with associated activities. The schedule shows you who is doing which task at what time. Falcon distinguishes between the planned schedule (the columns "Start (Plan)" and "End (Plan)") and the actual schedule (the columns "Start" and "End"), which may differ from the original schedule.
Attention! The plan values are managed exclusively by hub owners or project administrators.
If you have write permission, you can suggest a new activity: Simply click on the plus symbol above the schedule ("add activity") and describe your task in the new line. After that you must specify the start and end dates in the actual/forecast columns.
Attention! In the next step, a project administrator can accept the activity by transferring the suggested dates to the plan.
In Falcon you have the possibility to track budgets in addition to the schedule. To do this, you can use the "Effects" area on each tree element. However, you can only make entries at measure level.
Attention! Only hub owners can determine what the budget lines looks like.
The table shown here is divided into the following categories:
In addition, there is the total column, an aggregation of all temporally entered effects, and the individual time columns. The effects grid for each "time unit" is divided into plan values, actual values and the delta. If you want to enter something, do so in the desired cell under "Actual". Confirm with "Enter" and save.
Dashboard: Your complete work progress at a glance
After you log in to Falcon, your personal dashboard will appear. Here you will see the following:
- Your personal effects history: It distinguishes between planned and actual effects and aggregates effects from measures in which you are involved and/or for which you are responsible.
- A bar chart with information about your activities: You can display how many of your activities are delayed and how many are scheduled to start and end in the next 30 days.
- Your personal effects and activities achievement: These show the results and degree of achievement of the effects or activities for all measures for which you are holistically responsible and also for all measures in which you are involved.
My Schedule: All personal activities at a glance
Perhaps the most important element in Falcon is your personal schedule. This provides an overview of your tasks. You can easily see when you have planned which task. You will find your schedule in the "Your schedule" section of the dashboard and work according your needs:
- You can sort it as you wish by clicking on a desired column
- Filter the Status column according to pending tasks (Open)
- Edit your tasks and tick off completed ones
- Jump to the activity via the blue hyperlink